CONTRACT PACKAGING ASSOCIATION (CPA) MEMBERSHIP GROWTH COMMITTEE CHARTER
This document establishes the basic operating parameters for the Membership Growth Committee (the “Committee”) of the Contract Packaging Association (the “CPA”). The following sections describe in more detail the purpose, procedures, and responsibilities of the
PURPOSE OF THE COMMITTEE
Responsible for helping CPA grow membership to the Association and further promotes the mission and strategic pillars of the CPA with a goal of positioning CPA as the voice of the industry.
The Membership Committee is responsible for collaborating with committees, Board and staff liaisons on key strategies, challenges, and needs in order to provide insight on membership recruitment, engagement and retention. Specifically, the committee will give strategic guidance on areas of growth and focused plans for reaching growth goals as set by the Board of Directors in the areas identified.
Composition of the Committee
The Committee shall consist of a minimum of 1 CPA Director from the Board and to be supported by the CPA Staff. The CPA President will appoint this Director based on BOD input or via volunteer request. Committee members will be comprised of employees from CPA member and associate member organizations. The chairperson(s) and CPA Director will manage the number of committee members needed at any given time. Composition Chairperson(s) The CPA President shall appoint a Chairperson(s) of the Committee among the members of the
Committee. The President may take recommendations or call for volunteers. The Chairperson(s) will work with the CPA Executive Director on establishing the agenda for each meeting and communicating this for inclusion in the meeting invite at least three days in advance of the meeting. Meetings should be scheduled a regular interval based on the work efforts, decision and projects underway.
Absence of Committee Chairperson
If the Chairperson(s) of the Committee or the Executive Director is not present at any meeting of the Committee, one of the other members of the Committee present at the meeting shall be chosen by the Director to chair the meeting.
Recording of Committee Minutes
A CPA staff person will take the notes during the meetings. The minutes will be reviewed by the Chairperson(s) and Executive Director for accuracy and then distributed as soon as possible to all current committee members.
The Chairperson(s) or any two members of the Committee may call a meeting of the Committee. The Committee shall meet on regular internals during a calendar year. These can be in person or via conference call, or on a more frequent basis as needed and directed by the chairperson and/or CPA Executive Director. Attendance to Meetings Any member can volunteer to be on a committee. However, it is expected that a volunteer will actively participate. A volunteer should attend at least 75% of the scheduled meetings in a calendar year or will be dropped from the committee roster.
Recognition as volunteer
As an active member of the committee the CPA will recognize the not only the volunteer but volunteer's company as a supporter of the educational programs. The company will be featured on the web site, during the CPA annual meeting and at other CPA events. Other promotional mechanisms may be added and deployed.
Attendance of CPA Board, Consultants or others at Meetings
At the invitation of the Chairperson(s) of the Committee, one employee of member organizations or consultants of the Committee may attend any meeting of the Committee.
Two members of the Committee, present in person or by telephone or other telecommunications device that permits all persons participating in the meeting to speak to each other, shall constitute a quorum.
The Committee, through the Chairperson(s), shall report to the CPA Board on at least a quarterly or as the chair may determine a need. The report shall review the nature of discussions and the major decisions reached by the Committee. Any budgetary needs will be communicated to the Treasurer and the Executive Director.
Sub-committee may be formed.
The Membership Committee supports membership growth by actively recruiting, onboarding, retaining, and engaging members. membership recruitment, onboarding, engagement and retention. The focus on the Membership Committee is to help the association better understand the needs of potential and current members and to assist with ideas and support to improve offerings and programs for members.
The Committee shall:
- Members of the committee identify potential new members, contact lapsed members, and engage current members.
- Evaluation of current membership to identify gaps and areas of growth opportunity
- Define activities to grow overall membership and fill gaps identified, providing input into improvements of the membership experience with the goal to improve retention of current members.
- As needed basis, participate in activities in a tactical nature when “more hands on deck” are required. Such as: Renewal phone calls, solicitation of new members via email and personal contact, member onboarding.
- Advising and making recommendations to the CPA Board, as appropriate, on direction and activities that further the CPA’s Objectives of:
- The CPA will be the connectivity center of the contract packaging community.
- The CPA “Brand” will be widely recognized as the most credible and valued resource to the contract packaging community.
- The CPA will be the education center for member companies.
- The CPA will have a leadership succession plan for the Board of Directors, Staff, Committee Leaders and Program Leaders.
Final Version – Sept 2021